11 Tips on email etiquette for students

Shela Alex

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"11 Tips on email etiquette for students"

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Choose a Clear and Professional Email Address:  

Your email address should reflect your identity in a professional manner. Avoid using overly casual or inappropriate usernames like "partygirl123" or "gamerdude99." Instead, opt for an address that includes your name or a variation of it, such as "John.Doe@email.com." 

Use a Descriptive Subject Line

A well-crafted subject line helps recipients understand the purpose of your email at a glance. Be concise and specific, indicating the topic or request in a few words. For example, "Request for Extension: ENG 101 Paper."

Greet Respectfully

Begin your email with a polite and appropriate salutation. "Dear Professor Smith" or "Hello Dr. Johnson" is much better than a generic "Hi" or no greeting at all.

Maintain a Professional Tone

Keep your emails professional, respectful, and concise. Use proper grammar, punctuation, and spelling. Avoid using slang, emojis, or excessive exclamation points, which can make you appear unprofessional.

Be Clear and Concise

Get to the point quickly and articulate your message clearly. If your email is too long, the recipient may lose interest or miss important details. Use paragraphs and bullet points for readability when necessary.

Sign Your Email

Always include your full name at the end of the email, even if your name is in your email address. This ensures clarity and professionalism. For example, "Sincerely, Jane Doe."

Use a Professional Email Signature

Consider creating a standardized email signature that includes your name, contact information, and any relevant affiliations (e.g., university, major, graduation year). This makes it easier for recipients to identify and contact you.

Reply Promptly

Respond to emails in a timely fashion, ideally within 24-48 hours. If you need more time to provide a comprehensive response, acknowledge the email promptly and inform the sender of the delay.

Use CC and BCC Thoughtfully

When including additional recipients, use the "CC" (carbon copy) and "BCC" (blind carbon copy) fields thoughtfully. "CC" recipients are visible to all, while "BCC" recipients remain hidden. Avoid sharing sensitive information in the "CC" field.

Respect Privacy and Confidentiality

Respect the privacy of your peers and professors by refraining from sharing their email addresses without permission. Similarly, be cautious when discussing sensitive or personal matters in emails. 

Proofread Before Sending

Before hitting the send button, take a moment to review your email for errors or omissions. Make sure it conveys your intended message accurately

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