A Printed job application letter is still one of the most powerful tools when applying for a job. Even in today’s digital world, many employers prefer a neatly printed letter attached to a resume. It shows professionalism, seriousness, and respect for the hiring process. A well-written Printed job application letter can create a strong first impression before the employer even reads your CV.
If you want to stand out from other applicants, your letter must be clear, confident, and well-structured. In this guide, you will learn how to write a professional printed application letter, what to include, common mistakes to avoid, and a ready-to-use format that you can follow easily.
What Is a Printed Job Application Letter?
A Printed job application letter is a formal letter written to apply for a specific job position and printed on paper before submission. It is usually attached to your resume and handed over personally or sent by post.
Unlike an email application, this type of letter:
- Looks more professional
- Shows extra effort
- Is suitable for walk-in interviews
- Is preferred by traditional companies
- Creates a strong physical impression
Many government offices, schools, banks, and private companies still accept or require printed applications.
Why a Printed Job Application Letter Is Important
Even though online applications are common, a printed letter has its own value. It allows the employer to physically hold your application and read it carefully.
Here’s why it matters:
1. Creates a Strong First Impression
When you submit a clean, properly formatted Printed job application letter, it shows that you are serious about the job. Presentation reflects personality.
2. Shows Professionalism
Printing your letter on good quality paper shows attention to detail. Employers notice these small efforts.
3. Highlights Communication Skills
Your writing style, clarity, and structure show how well you can communicate. This is important for almost every job role.
4. Adds a Personal Touch
A printed letter feels more personal compared to a simple online form submission.
Structure of a Printed Job Application Letter
To write a perfect Printed job application letter, you must follow a clear format. Let’s break it down step by step.
1. Your Contact Information
At the top left side, include:
- Your Full Name
- Address
- Phone Number
- Email Address
- Date
This helps the employer contact you easily.
2. Employer’s Details
Below your details, write:
- Hiring Manager’s Name (if known)
- Company Name
- Company Address
If you don’t know the name, you can write:
“To The Hiring Manager”
3. Subject Line
Example:
Subject: Application for the Post of Sales Executive
Keep it simple and clear.
4. Salutation
Use formal greetings such as:
- Dear Sir/Madam,
- Dear Hiring Manager,
- Dear Mr. Sharma, (if name is known)
5. Opening Paragraph
Introduce yourself and mention:
- The job position you are applying for
- Where you found the job advertisement
- A short statement showing your interest
Example:
“I am writing to apply for the position of Sales Executive as advertised in your newspaper. I am highly interested in this opportunity and believe my skills match your requirements.”
6. Body Paragraphs
In this section, explain:
- Your qualifications
- Your experience
- Your key skills
- Why you are suitable for the role
Keep sentences short and clear. Avoid long, complicated words.
7. Closing Paragraph
Politely request an interview and thank the employer.
Example:
“I would welcome the opportunity to discuss my application further. Thank you for considering my application.”
8. Signature
End with:
- Yours sincerely,
- Your full name
- Signature (if submitting physically)
Tips to Write an Effective Printed Job Application Letter
Here are practical tips to improve your letter:
- Use simple and clear English
- Keep it one page only
- Use a professional font (Times New Roman or Arial)
- Font size 11 or 12
- Print on clean white A4 paper
- Avoid grammar mistakes
- Do not copy templates without editing
Common Mistakes to Avoid
Many applicants make small mistakes that reduce their chances. Avoid these:
- Spelling errors
- Writing too long paragraphs
- Using informal language
- Forgetting contact details
- Not mentioning the job title
- Repeating resume content word by word
Your Printed job application letter should support your resume, not repeat it completely.
Sample Format of a Printed Job Application Letter
Here is a simple format you can follow:
Your Name
Your Address
Phone Number
Email Address
Date
To
The Hiring Manager
Company Name
Company Address
Subject: Application for the Post of [Job Title]
Dear Sir/Madam,
I am writing to apply for the position of [Job Title] in your respected company. I learned about this opportunity through [source]. I am confident that my skills and experience make me a strong candidate for this role.
I have completed my [qualification] and have [X years] of experience in [field]. During my previous role, I developed strong skills in [mention skills]. I am hardworking, dedicated, and eager to contribute to your organization.
I would appreciate the opportunity to attend an interview and discuss how I can add value to your team. Thank you for your time and consideration.
Yours sincerely,
Your Name
